Helper and Rally Duty

Helper Duty

Every member is required to help 2 half days at competitions or working bees in addition to at least one Rally Supervision and Set up Duty (see below). Members are welcome and encouraged to do more but this is the minimum we require.

Competition day pack up is an all-hands-on-deck effort by members and is not part of helper duty allocation. Members riding in the competitions are expected to help, you will be allocated a job around riding times.

Helping at events and working bees is an opt-in online process. You must opt-in online prior to the event and not just show-up on the day and offer to help.

Members who do not fulfil their full helper requirements will not be accepted by Committee as members the following year.

Rally Duty

All of our members are required to be a Rally Supervisor and Set Up Officer each membership year.

This is a half day commitment, on a date selected by you as a mandatory step in the online membership payment process through Event Secretary.

Members can choose either morning duty from 8:15am to 11:30am or afternoon duty from 11:30am to the end of the rally at around 2:30pm.

The tasks are as follows, but not limited to –

Picking up of Rally Basket by the Wednesday evening of the week prior (for Wednesday rallies pick up by Monday evening)
Opening procedure and closing procedure
Safety Supervisor – fill out incident reports of any falls or incidents on the day
Taking care of our instructors with drinks, lunch, etc
Providing lunch. This involves pre purchasing and bringing on the day. Keep your receipt to enable a full refund.
Tasks as allocated by the committee of cleaning, etc during the day
Manure pick up from wash bays, arenas and ensure everyone takes their manure home from the car park
Answer questions from members and visitors to the rally as we often have member enquiries on rally days
Ensure the safety, fun and connection of our members on the day

Members riding on their Duty day must ride outside their duty times.

Rally Officer duties are compulsory as a member of PHRC.

When rostered on as a rally duty officer, you have made a commitment to support your fellow members on the day along with performing the duties required. If you are unable to fulfill your chosen date, it is incumbent on you to find a replacement and notify Carol McDonald of the changes. Failure to “turn up” on the day is an unacceptable breach of our membership rules and puts riders, horses and other officers at risk. We have a duty of care to have nominated club representatives on rally days.

The rules clearly state that any member who breaches or “ fails to fulfill their helper requirements will not be accepted by Committee as members the following year”. We have already notified a member that they will not be invited back next year for this reason. We are a big club and the admin involved in all aspects is time consuming. Dealing with these issues is not the way we want to spend our time. Please ensure you understand what you have agreed to and signed up for. The committee is working very hard for all members and we would appreciate your continued support going forward.